Pilot Information File (PIF)

Overview: ND Wing uses electronic pilot records.  It is each pilot’s responsibility to enter his or her records into their PIF.  The following is a list of the MINIMUM documents that must be included:

  • FAA Pilot Certificates (both sides)
  • Medical Certificate
  • Current Flight Review (copy of pilot log entry or Wings certificate)
  • Initial Form 5 in each aircraft
  • Current Annual Form 5
  • Questionnaires (each aircraft qualified to fly)
  • Current Form 91 (if applicable)

Note: Items that are completed using the eServices on-line system (i.e.: Statement of Understanding, 60-1 Exam) are already stored and are not required to be uploaded or validated.

The data is entered into the PIF using a 2 step procedure:

1.  Upload the source document.

2.  Request validation/approval

Step 1:  First the Pilot must upload the source document into the PIF.  This is accomplished by selecting the View/Upload Documents link.

Step 2:  The pilot must request Validation and Approval of the task by following the procedure as follows:

 

Pilot Data Entry

The “OPS Qual Pilot ” entry application is used to enter any Pilot Qualifications or Tasks you have completed.  The Pilot section is divided into the following Modules

FAA Requirements. Used to enter all required FAA Pilot tasks.

Check-ride/Questionnaires

Airplane.  Used to enter an Airplane check-ride (Form 5)

Glider.  Used to enter a Glider check-ride (Form 5)

CAPF 91.  Used to enter a Mission Pilot Check-ride (CAPF 91)

Prerequisites.  Used to enter prerequisite information for some qualifications.  This module is broken down into the following areas:

    • Statement of Understanding.  This entry is MANDATORY for all CAP pilots.
    • Check Pilot/Mission Check Pilot.  This entry is mandatory for all Form 5 and Mission check pilots.  Click on the link provided to take the on-line National Check Pilot Standardization Course.  This course is required every 4 years.
    • Cadet Orientation Pilot.  Used to enter required prerequisites for cadet orientation ride pilots.
    • CAP G1000 Training.  Used to enter training accomplished for G1000 aircraft.
    • Cessna G1000 Training.  Used to enter G1000 training accomplished at the Cessna factory school only.
    • Tow Pilot.  Used to enter qualifications to tow gliders.
    • Tow Winch Operator.  Glider tow winch operatror prerequisite entry.  (NEW)
    • Tow Winch Instructor.  Glider tow winch operator instructor prerequisite entry. (NEW)
    • Tow Winch Check Examiner.  Glider tow winch operator check examiner prerequisite entry. (NEW)
    • Auto Tow Operator.  Glider automobile tow operator prerequisite entry. (NEW)
    • Auto Tow Instructor.  Glider automobile tow operator instructor prerequisite entry. (NEW)
    • Auto Tow Check Examiner.  Glider automobile tow check examiner prerequisite entry. (NEW)
    • Miscellaneous.  Used to access and take the “Aircraft Ground Handling – Pilot course and exam.  This is required every 2 years.

CAP Ratings.  Used to enter aeronautical ratings IAW CAPR 60-1 and CAPR 35-6.

What Do I Need?.  Used to help you determine why you are not qualified or why a qualification is expired.

 

Enter FAA Requirements

a. Click on all “Check boxes” for all FAA Certificates that apply.

b. Enter the “Flight Instructor Expiration Date” (For CFIs and CFIIs)

c. Click on all “Check boxes” for all Instructor ratings that apply.

d. Click on the “Check box” for the FAA Medical or FAA Special Medical that applies.

e. Click on [Class] 1, 2 or 3

f. Enter the [Date of Examination] of the FAA Medical.

g. If it is a Special Issue FAA Medical, enter the [Special Medical Expiration Date].

h. Enter the [FAA Flight Review Date] of the last FAA Flight Review.

i. Click on “Submit”. All FAA pilot tasks will be submitted for Validation.

 

Enter Checkrides and Questionnaires

This module is divided into three (3) sections:

1. Airplane.

2. Glider

3. Form 91.

Enter a CAP Form 5 Airplane check-ride

a. Click on “Airplane”. The Check-ride/Questionnaires – Airplane page will appear.  A table of aircraft in which the member has taken Form 5 check-rides shows at the top of the page. This table shows the date of an Initial Form 5, the expiration date of the last Questionnaire for that aircraft, the expiration date of the last annual Form 5 in that aircraft and the check pilot’s name.

b. The date of the last current CAPR 60-1 Exam Powered will be entered automatically.

c. Enter the [Airplane Questionnaire Date].

d. Select the “Questionnaire Aircraft Type”. Multiple aircraft types may be entered by holding down CTRL and clicking the various types.

e. Click on the “Check box” for Annual and/or Abbreviated Form 5. The abbreviated Form 5 is used when you have a current Form 5 in one aircraft, and take a second check-ride in a different aircraft or adding additional endorsement(s), i.e., instrument check, cadet orientation.

f. Enter the [Form 5 Date] of the Form 5.

g. Select the “Form 5 Aircraft Type” in which the Form 5 is taken.

h. Select the “Check Pilot” who gave the Form 5 check-ride.

i. Click on the “Check boxes” for each of the Form 5 Endorsements completed.

j. Click on “Submit”. All Form 5 tasks will be submitted for Validation.

 

Enter a CAP Form 5 Glider check-ride

a. Click on “Glider”. The Check-ride/Questionnaires – Glider page will appear.

A table of aircraft in which the member has taken Form 5 check-rides shows at the top of the page. This table shows the date of an Initial Form 5, the expiration date of the last Questionnaire for that aircraft, the expiration date of the last annual Form 5 in that aircraft and the check pilot’s name.

b. The date of the last current CAPR 60-1 Exam Powered will be entered automatically.

c. Enter the [Glider Questionnaire Date].

d. Select the “Questionnaire Aircraft Type”. Multiple aircraft types may be entered by holding down CTRL and clicking the various types.

e. Click on the “Check box” for Annual and/or Abbreviated Form 5. The abbreviated Form 5 is used when you have a current Form 5 in one aircraft, and take a second check-ride in a different aircraft or adding additional endorsement(s), i.e., instrument check, cadet orientation.

f. Enter the [Form 5 Date] of the Form 5.

g. Select the “Form 5 Aircraft Type” in which the Form 5 is taken.

h. Select the “Check Pilot” who gave the Form 5 check-ride.

i. Click on the “Check boxes” for each of the Form 5 Endorsements completed.

j. Click on “Submit”. All Form 5 tasks will be submitted for Validation.

 

Enter a CAP Form 91 check-ride

a. Click on “Form 91”. The Checkride/Questionnaires – CAPF 91 page will appear.

b. Enter the [CAPF 91 Date] of the Form 91 check-ride.

c. Select the “Check Pilot” for the pull-down list.

d. Enter the [Mission Check Pilot Checkout Date] for CAP Mission Check Pilot Checkout if appropriate.

e. Select the [Check Pilot] from the pull-down list.

f. Click on “Submit” All Form 91 tasks will be submitted for Validation.